Student Privacy Summary

Hey!

Thanks so much for taking part, or showing interest, in the Non-Trivial Fellowship.

We’ve written this document (called a ‘Privacy Notice’) because it’s important to us that you know how we use information about you when you take part in the Non-Trivial Fellowship or when you visit this website or any other ‘Effective Ventures’ website. Effective Ventures is the name of the organisation that Non-Trivial is part of, and it is in charge of the information that we collect about you. 

If you don’t understand something, please ask an adult you trust to help you, or reach out to us using the details below).

If you are 16 or older or what we say here is too basic for you, check out this version of our Privacy Notice.

If you are still unsure, you can contact us.

Peter

CEO, Non-Trivial

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What information do we have about you and where do we get it from?

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When we talk about “information about you”, this means any information that we (or someone else) can use to work out who you are. This is also sometimes known as ‘personal information’. 

We collect the following information about you: 

• Your name, address, email address, date of birth and phone number
• Photographs and video recordings of you (where you or your parents/guardian have provided your permission for this)
• Information about your experience with us
• If you set up an account with us, information about that account (like your username and password)
• Information about the choices you make (for example if you tell us that you want to hear from us and the work that we do)
• Any thoughts or opinions you tell us about our work or on the Non-Trivial Fellowship
• Information that you send to us when you reach out to us by email or social media (or in any other way)
• Information on what interests you, especially about our work
• Information about the country that you live in, your gender and your age
• Technical information that comes from your computer when you visit our website(s), like information about the phone, computer or other device you’re using
• Details about you that we might get without asking. This could be because it is available to the public, like on Facebook or Instagram

Please do not send us any information that you don’t want us to have, or any private information about you, your family or your friends. 

In some cases, we might ask you to provide more sensitive information about you, including information about your personal life philosophy or worldview, your health (including allergies, in case you attend one of our events), or race/ethnicity. When we do this, we will tell you why we are collecting the information.

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How and why do we use information about you?

We use your personal information for a few different reasons, for example:

• To make sure that we can provide our services to you and so that you can take part in the Non-Trivial Fellowship and where you wish to participate in an event we are running.
• So that we can send you information about us that you might find interesting, when you (or your parent/guardian) give us permission us to do that
• So that we can carry out research about our supporters
• To enable us to help you with any questions or worries you have about the Non-Trivial Fellowship or anything else that we do
• To check the impact of our work and to allow us to reach more people (including by using case studies, blogs and other articles on our website that may include your photographs, videos or other information about your experience with us) 
• To reach out to you and let you know about key information and changes that impact you 
• To improve our work, based on your opinions and responses to any surveys that we send you
• To improve our website, forums and other services and make sure they all work well for the people that use them
• To make sure you are safe and comfortable when you take part in our services or events 
• To make sure that we are complying with any law that applies to us

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What is our ‘lawful basis’?

To be able to use information about you, we need to have a reason under the law. This is sometimes called a ‘lawful basis’. We will only use your information when: 

• We have your permission (or the permission of your parent/guardian) to do this (for example when we’re collecting ‘sensitive information’ about you, or when we want to send you more information about our work and what we do)
• We need to do this so that we can provide a service to you that you have signed up for
• Doing this is in our ‘interests’ (meaning that it will benefit us) and our interests don’t put you and your rights at undue risk – you can find out more about our interests in our full Privacy Notice
• We need to do this to make sure we are complying with laws that apply to us.

When we collect ‘sensitive information’ (e.g. information about your race or ethnic origins, political opinions, sexual orientation, religious beliefs, or health), we need to have an ‘extra reason’, because that type of information has more protection. For example, we might collect this information: 

• When we have your permission (or the permission of your parent/guardian); 
• Where the information is about your personal life philosophy or worldview, because that is a key part of our activities and aims; 
• Where we need to do this to make sure we are complying with laws that apply to us
• To make sure our work is reaching lots of different types of people, from different backgrounds.

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Who else might see your personal information?

Sometimes, we might also need to share your information with other people, for example: 

• With other projects within Effective Ventures
• When we work with other businesses that help us run our company (by giving us computers, online, communication, photography, video and security tools) and help us give you what you have asked us for, so that they might use information about you as they do their job
• We need to share information with the government or the police, for example because we have to do so to protect you, to comply with laws that apply to us, or for some other ‘legitimate interest’
• With people that provide funding to Effective Ventures so that we can help our organisation grow
• If part of Effective Ventures (including Non-Trivial) is closed, combined with someone else, or becomes its own company, we might share your information with others to help us with that process (for example with lawyers, accountants or other advisers) and with the new company or its owners; 
• We need to protect ourselves as part of a legal process or potential legal process.

There may be other scenarios when we share your information in very specific cases (for example if you donate to us or if you use other services). For more details about these cases, please visit our fuller Privacy Notice.

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Keeping your information safe

When we collect, share or otherwise use your information we will always do our best to keep information about you safe and we will only use what we need, based on the reasons we collected that information. If you want to know how we keep your information safe, you can read our fuller Privacy Notice (or ask a parent, guardian or another adult you trust and explain it to you), and talk to us (see below) if you want to know more.

We are in the United Kingdom. Some other companies and people we share information with are outside the United Kingdom, so we may have to take extra steps to make sure your information stays safe even when it goes to companies or people in different countries. 

When you interact with us on social media like Facebook or Instagram (eg, if you ‘like’ or comment on something we post, tag us, use our hashtag), it’s important to remember that they have their own rules so make sure you read those and ask your parent/guardian to help you understand it.

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How long do we keep your information?

We will only keep information about you for as long as we need it, based on the reasons that we collected it, and to make sure that we are complying with our obligations under the law, to protect ourselves from legal claims or to exercise our legal rights. Where we don’t need your information anymore, we will delete it or amend it so it can’t be used to work out who you are (this is sometimes known as ‘anonymisation’).

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What can you do with the information we have about you?

You can ask us at any time if you want to ask us to: provide you with, correct, delete, stop us using  or transfer information about you. You can also ‘object’ to the way we are using your information in some cases. If you want to do that, we would be very happy to help and you can talk to us at any time (see below). Ask a trusted adult if you want help to make this happen. 

Please remember that there may be times where we can’t do what you are asking for, for example because we need to hold on to the information that you are asking us to delete, or because providing your information to you might harm someone else.  

When you (or your parent/guardian) give us your permission to do something with your information, you can always change your mind (and your parent/guardian can change theirs).

If you are not happy about what we are doing with information about you, it would be great if you could tell us first, but you can also tell the UK entity that is in charge of how companies use information: the Information Commissioner’s Office. You can contact them at https://ico.org.uk/makeacomplaint/ or by calling 0303 123 1113.

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Updates

We might change this Privacy Notice from time to time. We will let you know when changes have been made by making clear when it was last updated. We will also do our best to reach out to you to let you know of any major changes. We recommend that you check back here from time to time so you can see any updates.

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Who are we and how can you contact us?

Effective Ventures has two separate entities: 

• Effective Ventures USA is a registered Section 501(c)(3) public charity in the United States. Its office is at 820 Bear Tavern Road, West Trenton, New Jersey 08628
• Effective Ventures UK is a registered charity in England and Wales. Its registered office is at Trajan House, Mill Street, Oxford, Oxfordshire, OX2 0DJ

If you have any questions about this Privacy Notice or how we use your personal information, please contact us at info@ev.org.